Schedule meetings

The moment a prospect says “sure, let’s talk”, Guhan hands you a task to send the scheduling link. Two clicks and the meeting is booked. Here’s the setup.

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Connect a calendar

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Configure your booking preferences

Settings → Meeting preferences:

• Default duration — 15 / 30 / 45 / 60 minutes (default: 30)
• Buffer time — spacing between meetings (default: 15 min)
• Meeting title template — what shows on the calendar event (default: Guhan intro call with {{prospect name}})
• Timezone — your working timezone

For native (Google / Outlook), you can also set:

• Available hours — when prospects can pick slots
• Available days — weekdays only, or include weekends

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First meeting request

When a prospect asks for a call:

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Native booking page

For Google / Outlook, Guhan hosts your booking page at guhan.ai/book/<token>. It shows:

• Your available slots for the next 14 days
• Time zone auto-detected from prospect’s browser
• Meeting length + buffer
• A form asking their name + email (if not already in the URL)

The prospect picks a slot → Guhan creates the calendar event → both parties get standard iCal invites.

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Cal.com / Calendly

If you use Cal.com or Calendly, Guhan just wraps your existing booking URL with a tracking parameter (UTM for Calendly, custom metadata for Cal.com). When the prospect books, we detect it via webhook + link the meeting back to your Guhan prospect record. You still get all the Cal.com / Calendly features (routing forms, custom questions, custom durations). Guhan just knows when the booking happened.

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Meetings page

Sidebar → Meetings. Shows:

• Upcoming — booked but not yet occurred, grouped by Today / Tomorrow / This week
• Past — completed meetings
• Cancelled — meetings cancelled by either side
• All — everything
• Unmatched — meetings on your calendar that Guhan couldn’t tie to a prospect (external bookings, etc.)

Click any meeting to see:

• Prospect + Company
• Which Outreach Agent generated the booking
• The conversation thread that led to it
• The exact booking link that was used (in case you need to delete it)

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Deleting a scheduling link

If a link gets shared publicly by mistake:

• Meetings → find the meeting → Delete booking token
• The link stops working
• Prospect can request a fresh one from you

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Cancelling a meeting

Two ways:

• From your calendar — cancel the event; Guhan syncs the cancellation
• From Guhan — Meetings → find the meeting → Cancel → optional message to the prospect

Either way, the meeting shows as cancelled in Guhan.

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Multi-rep workspaces

Each rep connects their own calendar. When a prospect books:

• The meeting goes on the rep’s calendar (based on which sender sent the last message in that thread)
• Guhan tracks it as that rep’s meeting

You can view “All meetings across the workspace” as an admin.

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