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When a prospect asks to meet, you send a booking link from the Inbox. They pick a time, the event appears on your calendar, and the meeting appears on the Meetings page. A meeting request is the one reply Guhan never answers on its own. It always comes to a person, so you decide when to put your calendar in front of a prospect.

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Before you start

You need a connected calendar. Set one up under Settings, Calendars. See Calendar integrations for Google, Outlook, Cal.com, and Calendly.

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Book a meeting

1

A meeting request arrives

The conversation appears in your Inbox under “Needs you” with a Schedule tag. Guhan marks these as high priority.
An open meeting request: the Schedule waiting chip, and Send link at the bottom

An open meeting request: the Schedule waiting chip, and Send link at the bottom

2

Click Send link

At the bottom of the thread. Guhan creates a booking link for you and sends it to the prospect in the same conversation.
3

The prospect books

With Google or Outlook, they open a Guhan-hosted booking page showing your open times, pick one, and confirm. With Cal.com or Calendly, they go to your own booking page.
4

The meeting shows up

The event is on your calendar and listed under Meetings, linked to the prospect and the conversation it came from.
You can also share your public booking link yourself, for example in a manual reply. Copy it from the calendar’s row in Settings, Calendars. Bookings from it are matched to a prospect by email where possible.

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The Meetings page

Sidebar, Meetings. Tabs: Each meeting carries a badge for where it was booked: Picker (Guhan’s booking page), Cal.com, Calendly, or Calendar (picked up from your calendar). Click a meeting to see the prospect, the time, the join link, and the conversation behind it. To cancel, use Cancel meeting. The event is removed from the calendar and the prospect is notified by their calendar provider.
To reschedule, the prospect uses the reschedule link in their calendar invite. There is no reschedule button inside Guhan.
Meetings: the Upcoming, Past, Cancelled, Unmatched and All tabs, with each meeting grouped by day and tagged with how it was booked

Meetings: the Upcoming, Past, Cancelled, Unmatched and All tabs, with each meeting grouped by day and tagged with how it was booked

Click a meeting to see its time, join link, prospect, host and attendees. Cancel meeting is at the bottom

Click a meeting to see its time, join link, prospect, host and attendees. Cancel meeting is at the bottom

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Meeting defaults

Workspace admins set defaults under Settings, Calendars, in the Workspace meeting defaults card: Each rep can override their scheduling tool, and set their own working hours, timezone, and meeting room on their own calendar. The meeting length is fixed into a booking link when it is created, so changing the default later does not change links already sent.
Settings, Calendars: your connected calendars and the workspace meeting defaults

Settings, Calendars: your connected calendars and the workspace meeting defaults

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Teams

Each rep connects their own calendar. A booking link is created against the calendar of the person sending it, so the meeting appears on that person’s calendar. Round-robin across reps is not supported.

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If something’s off

For Cal.com and Calendly, bookings arrive through a connection you set up once in that tool. If it was never set up, or was set up incorrectly, bookings will not appear. Re-check the setup steps in Calendar integrations.
Open times come from your calendar’s working hours and busy events. Check the working hours and timezone on the calendar under Settings, Calendars.

Calendar integrations

Connect Google, Outlook, Cal.com, or Calendly.

Handle replies

Where meeting requests arrive.

AI reply drafts

Why meeting requests always reach a person.